What To Do When Your Project Scope Changes

Restoration projects evolve as the work progresses. In the event of unexpected challenges or opportunities, the scope of work for a TerraFund restoration champion may change. 

No changes are possible without the consent of your project manager. As soon as there is any indication that there may be a change to the project scope, you will need to reach out to your project manager. The sooner, the better. You will need their approval before you proceed with any changes that will affect any of the project goals. If there are any significant changes that are not communicated to your project manager, that will influence our ability to quality assure your reports and project profiles.

The Process

1. You will need to communicate with your project manager as soon as you are aware of any potential change, and they will guide you through the process:
   • Depending on the type of change, the steps may differ. You may be able to come to a quick verbal agreement with your project manager, or you may be required to submit a formal letter detailing the change.
   • There are a range of possible changes: Tree species, site location, community engagement approach, update to the targets for hectares to be restored or trees to be planted, and organizational changes, among others.
2. For most changes, you may need to update your TerraMatch profile so that it reflects the most up to date information for your work. 
   • These profiles are a key part of the TerraFund Monitoring, Reporting, and Verification (MRV) framework, so it is essential that the information on these profiles is as accurate and up to date as possible.
   • This may be as simple as updating the number of community members you intend to engage or the tree species that you are growing. Or, this may require more significant changes, like creating new site profiles or new site boundaries. 
3. If there are changes to any of the targets or details that were agreed upon in your contract, there may be additional steps involved. You may need to work with your project manager to create an amendment to your contract.